# Comprehensive Study Notes: Room Requirements Form for Medical Conditions/Disabilities This guide provides a detailed breakdown of the **Room Requirements Form** for students with medical conditions or disabilities at Anglia Ruskin University (ARU). It explains the purpose of the form, how to complete it, and the steps involved in the process. --- ## Purpose of the Form The **Room Requirements Form** is designed to: - Help ARU identify accommodations that best meet the needs of students with medical conditions or disabilities. - Ensure that students have access to suitable living arrangements that support their health and well-being. Submitting this form does not guarantee a place in university-provided accommodation, as spaces are limited and subject to review by the Medical Conditions/Disability Panel. --- ## Key Sections of the Form ### 1. **Identifying Your Needs** This section is mandatory and must be completed by the student. #### Information to Provide: - **Personal Details**: - First name, family name, permanent home address, student ID number, telephone number, and email. - Correspondence address (if different from the permanent address). - **Medical Condition**: - Describe your medical condition(s), including the date of onset. - Example: "Asthma diagnosed in 2015, severe during winter months." - **Accommodation Requirements**: - List specific needs, such as wheelchair access, proximity to campus, or an en-suite room. - Explain how these requirements benefit you. - Example: "Wheelchair access is essential due to limited mobility, and proximity to campus reduces fatigue." - **Impact of Condition**: - Detail how your condition affects daily life and why the listed requirements are necessary. - Example: "Chronic fatigue syndrome limits my ability to climb stairs, necessitating ground-floor accommodation." --- ### 2. **Medical Declaration** This section must be completed by a qualified medical professional (e.g., doctor, psychologist, occupational therapist). #### Information to Provide: - **Details of Medical Practitioner**: - Name, address of the surgery, and their relationship to the patient (e.g., General Practitioner, Occupational Therapist). - **Details of the Patient**: - Name and date of birth of the student. - **Confirmation of Condition**: - A statement confirming the student’s disability or medical condition and whether it is long-term or permanent. - Example: "The patient has Type 1 Diabetes, which is a permanent condition requiring daily insulin management." - **Key Features of the Condition**: - Outline the main symptoms or challenges associated with the condition. - Example: "Severe joint pain, limited mobility, and sensitivity to temperature changes." - **Medication and Treatment**: - List prescribed medications and any ongoing treatments. - Example: "Prescribed medication: Gabapentin. Attends physiotherapy sessions twice a week." --- ### 3. **Impact on Daily Living** The medical professional must comment on how the condition affects the student’s ability to: - **Travel to/from Campus**: - Example: "The student cannot walk distances exceeding 300m and requires accessible transport options." - **Use Public Transport**: - Example: "Anxiety disorder prevents the use of crowded public transport." - **Use Stairs**: - Example: "The student is unable to use stairs due to severe arthritis." - **Carry Heavy Items**: - Example: "Carrying items heavier than 5kg exacerbates back pain." - **Use Communal Facilities**: - Toilets, bathrooms, kitchens, etc. - Example: "Requires a private bathroom due to Crohn’s disease." - **Live with Large Groups**: - Example: "Noise sensitivity makes it difficult to live in shared accommodations with large groups." - **Evacuate Safely**: - Example: "Requires assistance to evacuate during emergencies due to limited mobility." Ensure the medical evidence provided is current (less than one year old) and directly supports the requirements listed in the form. --- ## Additional Information to Include ### 1. **Medication** - List all prescribed medications and their purpose. - Example: "Ventolin inhaler for asthma, used as needed during flare-ups." ### 2. **Special Equipment and Personal Care** - Detail any equipment you use daily and whether you’ll bring it to the university. - Example: "Electric wheelchair, which I will bring to campus." - Mention if you have a live-in carer or require personal care support. ### 3. **Additional Equipment** - Identify any extra equipment you may need in your accommodation. - Example: "Adjustable bed to manage chronic back pain." ### 4. **Preferred Location** - Indicate your preferred building or floor and whether you require a lift. - Example: "Ground floor accommodation preferred due to mobility issues." Not all university accommodations are accessible by lift. Be specific about your needs to avoid complications. --- ## Declaration By signing the form, you: - Consent to ARU processing your sensitive personal data for the purpose of assessing your accommodation needs. - Acknowledge that your information may be shared with external management companies if you accept accommodation not managed by ARU. --- ## Submission Process ### Where to Submit: - **Cambridge Campus**: - Address: Ground Floor, Eastings Building, ARU, East Road, Cambridge, CB1 1PT - Tel: 01223 698900 - Email: camaccom@aru.ac.uk - **Chelmsford Campus**: - Address: Ground Floor, Queens Building, ARU, Bishop Hall Lane, Chelmsford, CM1 1SQ - Tel: 01245 683110 - Email: essexaccom@aru.ac.uk ### Deadlines: - **New Students**: Submit the form as soon as possible after accepting your offer to study at ARU. - **Returning Students**: Only resubmit if there are changes to your requirements. Contact the Study Support Service for additional assistance with medical conditions or learning difficulties. Tel: 01245 686 700 | Email: studysupport@aru.ac.uk --- ## Key Takeaways - Complete the form with as much detail as possible to ensure your needs are accurately assessed. - Provide current medical evidence from a qualified professional. - Be proactive—submit the form early to avoid delays in securing suitable accommodation. - Clearly explain how your condition impacts your daily life and accommodation needs. Failing to disclose a medical condition during the application process may delay or prevent ARU from meeting your accommodation needs later. **Scenario**: A student with severe asthma requests a room with no carpeting to reduce allergens. They provide a doctor’s note confirming the condition and its impact. This ensures ARU can allocate a suitable room.